Procurement Specialist

April 30, 2024 | Procurement | 1 positions in Phnom Penh

Job responsibilities

• Procurement Operations and Support:
  • Operate the ERP system efficiently to support procurement activities.
  • Provide timely administrative support to the procurement team.
  • Handle procurement of administrative and general supplies, as well as minor purchases as needed.
• Supplier Management:
  • Gather data and supplier information for manual and online registration via Coupa and onboarding in SAP Hana.
  • Maintain accurate and up-to-date supplier databases.
• Purchase Management:
  • Conduct bidding and purchasing processes for approved Purchase Requests from various departments (HR, CSR, IT, etc.).
  • Source and negotiate with vendors to secure optimal price and quality.
  • Create purchase orders and manage order fulfillment.
• Financial Support:
  • Assist the Accounting and Finance team with updates to G/L account numbers during payment processing.
• System Support:
  • Act as the first point of contact (L1) for user complaints related to Coupa, ePR, and SAP Hana in the procurement context.
  • Collaborate with IT and suppliers to resolve system issues.
• Reporting and Analysis:
  • Prepare Procurement spend analysis and other reports as required by management.
  • Maintain accurate records of all procurement documents.
• Compliance and Risk Management:
  • Ensure proper adherence to SCOC, RPT, and HRT guidelines for all suppliers.
  • Track and update compliance status for all vendors.
• Vendor Onboarding and Assessment:
  • Manage the TPDD assessment process through both manual and online means (Coupa).
  • Support requestors in preparing BAMS for GDSC approval before vendor selection.
• Process Improvement and Localization:
  • Collaborate with Compliance and Risk Management to localize procurement processes.
  • Support vendors with TPDD assessments and information requests on Coupa.
  • Develop and implement strategies for full TPDD and Enhanced Due Diligence for localized applications.
• Conflict of Interest Management:
  • Conduct background checks on suppliers and identify ownership details to prevent conflicts of interest.
• Additional Tasks:
  • Perform administrative tasks and other duties as assigned.

Job requirements

Education:

• Bachelor' degree in Management, Law, English Literature, Accounting, International Trade, or Logistics preferred.
• Additional education in Management or Procurement, particularly in the telecommunications industry, is a strong advantage.

Personal Attributes:

• Demonstrated loyalty, integrity, and strong work ethic.
• Ability to work independently with minimal supervision and a "can-do" attitude.

Required Skills:

• Proactive, initiative-driven, and a fast learner.
• Focuses on achieving results and maintaining accuracy.
• Excellent interpersonal, communication, and team-building skills.
• Ability to function effectively as part of a team and collaborate with other departments, maintaining positive relationships.
• Customer-oriented approach.

Procurement Experience:

• Minimum of 3 years of procurement or supply chain management experience, especially in risk and compliance, utilizing various systems.
• Proven negotiation skills, including the ability to develop tenders, procurement policies, evaluation models, pricing structures, and flexible approaches to successful procurement.

Software Skills:

• Proficiency in developing standard operating procedures (SOPs).
• Understanding of international company policies and guidelines.
• Experience with SAP or other enterprise resource planning (ERP) systems is preferred.

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