This Privacy Notice for Candidates (“Privacy Notice”) aims to explain how Smart Axiata Co., Ltd. (“Smart”, “us”, “we” or “our”) collects, stores, uses and discloses (collectively referred to as “process”) your personal data.
1. Our Principles. All our activities are underpinned by our T.R.U.S.T. principles of being Transparent, respecting your Rights, in our Use of your personal data, through robust cyber Security practices and we take due care when Transfer of data is required.
2. Collection of Personal Data
2.1. The types of personal data we may collect include:
- a) personal details (such as name, age, address, photograph, telephone number, and e-mail);
- b) recruitment information (such as application form (website and paper), CV, interview notes, video interviews, references from previous employers);
- c) sensitive information (such as health check, disability, trade union membership, existing salary and allowance);
- d) credential information (such as username and password for our recruitment portal); and
- e) identification information (such as passport/identity card, date of birth and place of birth).
2.2. We may collect your personal data from you, your named referees, employment agencies and databases, publicly accessible sources, your social media accounts; and by using cookies.
2.3. If you provide us with personal data of other individuals as part of the application process, you confirm that you have obtained their prior consent for us to process and contact them, as deemed necessary.
3. Use of Personal Data
Your personal data may be used or processed by us for the following purposes:
- a) identifying and evaluating your potential employment or future roles that may become available;
- b) record keeping in relation to recruiting and hiring;
- c) ensuring compliance with legal and regulatory requirements;
- d) conducting background checks, as permitted by the applicable law; and
- e) protecting our legal rights to the extent authorized or permitted by law.
4. Process of Personal Data
4.1. The following persons/entities are authorized to access your personal data:
- a) our internal functions/teams and those of our affiliated entities;
- b) local or international third parties for relevant legal or business purposes; or
- c) government authorities or courts if we have to or as authorized by law.
4.2. We may transfer your personal data to another country (including to a company within Axiata Group) in accordance with applicable laws and where there are adequate personal data protection procedures in place.
5. Disclosure of Personal Data
We keep your personal data confidential and do not share it with any third party or government authority, except when we have your consent or under the following circumstances:
- a) to meet our legal and regulatory obligations, including to prevent and/or detect crime;
- b) to enforce our rights, usage terms, intellectual/physical property, our safety or of associated parties;
- c) if we are acquired by or merged with any other company; or
- d) for any legal claim, where we are required to do so.
6. Retention of Personal Data. We will retain your personal data for as long as it is required for business, tax or legal purposes. If you accept our offer of employment, the personal data collected during your candidature will become part of your personnel records, to be retained throughout and for a period after your employment with us. If we do not employ you, we may nevertheless continue to retain and use personal data collected during the recruitment process in order to consider you for new positions, and, if appropriate, to refer back to an earlier application if you submit a resumé or other information to us again in the future, as well as for system administration to perform research and analysis.
7. Updates to the Privacy Notice. We reserve the right to update this Privacy Notice, as and when need arises. We recommend you to revisit this Privacy Notice from time to time to stay informed of any changes.
8. Contact Us. If you have any questions or complaints about this Privacy Notice or our privacy and information handling practices, you can contact us at [email protected]
This notice was last updated on 24/05/2021